High level process goal (Why does this process exist?)

High level process goal (Why does this process exist?)
The onboarding process ensures that new employees are integrated into the company quickly and efficiently. By automating administrative and organizational tasks, the process is accelerated, errors are reduced, and employee satisfaction and motivation are increased. The use of Intelligent Process Automation software (IPA) FireStart and integration with existing systems optimizes the entire process and significantly increases efficiency.

Goal/achieved value by FireStart Orchestration & Automation

• Reduction of administrative effort by up to 60% through process-automated workflows.

• Faster provision of IT access and work equipment for new employees, shortening time-to-productivity by up to 50%.

• Increased transparency and traceability through structured digital business processes.

• Better employee experience, as new employees feel welcome right away and receive all relevant information on time.

• Avoidance of compliance risks through standardized documentation processes and audit-proof procedures.

Example FireStart Workflow

1. Automatic Creation of Employee Profile:

• Synchronization with applicant management and HR systems.

• Automatic recording of relevant data in the personnel management system.

2. Creation and Provision of IT Access:

• Automatic generation of user accounts in Active Directory, email and other systems.

• Assignment of required software licenses and permissions via API.

3. Ordering and Provision of Hardware:

• Automatic creation of orders for laptops, mobile phones or other work equipment.

• Notification of the IT team about pending deployments via automatically generated service desk ticket.

4. Onboarding Plan and Welcome Communication:

• Automated emails with welcome information.

• Provision of training materials and training dates via a learning management system.

• Notification of team members about new employee.

5. Support During First Working Days:

• Automatic scheduling of introductory meetings with supervisors and team members.

• Provision of a digital orientation plan and initial tasks.

6. Feedback and Process Optimization:

• Sending an automated feedback form after 30 days.

Credential by existing customer

Rofa: "Since automating our onboarding process, we have been able to reduce the training time for new employees by 40%, increase employee productivity by 50%, and lower HR administration costs by 35%."